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5 Documents You Are Legally Required to Have Posted in Your Workplace
The Ontario government requires all workplaces to have the following documents posted in their workplace. These legal documents are needed to ensure that workers are aware of their rights. Are you complying? I have attached the links to make it easy to update your workplace and remain compliant with the Ministry of Labour requirements.
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The Employment Standards Poster
This document informs the worker of their basic employment rights. It must be printed on legal (8.5″ x 14″) size paper to be compliant. Your workplace needs to have version 4 to comply.
The Employment Standards Poster -
The Occupational Health and Safety Act
This is the “green” book that contains safety regulations and explains employee rights and responsibilities. It can be purchased via the Ontario website or you can print the latest version directly from their website. I would recommend purchasing a copy as it contains a lot of pages! It is reasonably priced at $8.00 per copy. You also need to keep track of the revision dates. If your office has a copy from 1995, this is no longer current. The latest version is dated July 2010.
The Occupational Health and Safety Act -
Your company’s Health and Safety Policy
See the Occupational Health and Safety Act or my previous blog on this.
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The WSIB 1,2,3,4 poster
It can be printed directly from the website using the link or can be ordered free of charge from the WSIB. It is important to note that the 1,2,3,4 poster is available in many different languages. You should order the poster in the predominantly spoken language(s) at your workplace.
The WSIB 1,2,3,4 poster -
“Prevention Starts Here” Poster
The poster explains the key rights and responsibilities of the workplace parties, including how to obtain additional health and safety information and how to contact a Ministry of Labour inspector. This new poster must be posted in your workplace on 11″ x 8.5″ paper. The poster is available for download on the www.ontario.ca website and is available in 17 different languages.
Prevention Starts Here Poster
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To put some extra jazz into a WHMIS training session, I created The WHMIS Warble youtube video parody song. Hope you like it. The URL is
http://www.youtube.com/watch?v=v5yjhO5AaXc
To put some extra jazz into a WHMIS training session, I created The WHMIS Warble youtube video parody song. Hope you like it. The URL is
http://www.youtube.com/watch?v=v5yjhO5AaXc
great post… but this list changes a bit country to country.
great post… but this list changes a bit country to country.
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Does posting these documents on the Intranet comply?
Only if every single employee in the workplace has a point of access with which to view this information.
However, it would be at an auditor’s discrepancy to say whether the accessibility of said computer terminal is located in a “conspicuous” enough area–which is the rule which applies to the poster versions. All said, probably best practice to post hard copy.Why tinker with legislation?
It is also worth noting that these postings do not apply to federally requlated workplaces.
Does posting these documents on the Intranet comply?
Only if every single employee in the workplace has a point of access with which to view this information.
However, it would be at an auditor’s discrepancy to say whether the accessibility of said computer terminal is located in a “conspicuous” enough area–which is the rule which applies to the poster versions. All said, probably best practice to post hard copy.Why tinker with legislation?
It is also worth noting that these postings do not apply to federally requlated workplaces.